Guide · 4 min read
What to send a low-voltage contractor to get an accurate bid
Most change orders on a cabling package trace back to information that was never in the bid set. This is the list that prevents them.
Documents
Even partial drawings beat a verbal count.
- Floor plans with device locations, or a marked-up PDF
- Drop counts by type: data, WAP, camera, audio/visual
- Reflected ceiling plan or ceiling type per area
- Closet locations and available rack space
- Specification section for cabling, if one exists
Site conditions that change the price
Hard lid versus accessible tile, concrete core drilling, asbestos abatement, lift requirements, badge access, escort requirements, union or prevailing wage, and whether work must happen outside business hours.
Schedule
Give the bid due date, the anticipated start, the milestone you must hit and any phasing. A cabling crew's price is mostly labor sequencing — an honest schedule gets you an honest number.
What you should get back
A fixed price per scope with drop counts stated, material category listed, testing and labeling included, exclusions written plainly, and a note on who furnishes the head-end equipment.
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